Types of work reports to be done from HR

Types of labor reports that exist

Labor reports for the company can be classified based on several criteria. Here we explain some of the most interesting types of labor reports for HR.

According to human capital management

Among these labor reports we distinguish:

• Salary reports: used to know the average salary of the staff, studying the competitiveness of the salary structure and improving the management of the remuneration policy.
• Performance reports: those used to know the performance of the staff. They are done with indicators of goal fulfillment, according to those marked by the organization.
• Absenteeism report: measures unjustified absences and the reason for those absences.
• Hourly control: controls worked time, overtime or vacation distribution.
• Seniority reports: related to the age and seniority of the staff in the company. Thus, the average time that workers spend in the company and the ability to retain talent is known.
• Recruitment and selection reports: show whether we are capable of finding the talent that the company needs and the expense associated with each hiring.

Categories of labor reports according to purpose

Some of the labor reports for employees that you can create in your entity are:

• Research reports: examine a department or scenario before implementing some change, to know or estimate the results of applying it.
• Result reports: assess the performance of the staff or introduced innovations.
• Justification reports: used to defend certain proposals made by the Human Resources department to the management team. Advantages or repercussions of changes should be included in it.
• Profitability reports: study strategies before applying them. For this, they measure investment data, deadlines or expectations. In this way, it is known whether the changes to be introduced are worth it or not.
• Periodic reports: to provide us with information about projects and introduce all those changes that perfect the fulfillment of the objectives.
• Financial reports: analyze the costs associated with HR management, such as salaries, benefits, training, and staff turnover costs.

How HR department performs labor reports

When it comes to doing labor reports in the Human Resources department, it’s advisable to follow certain steps to avoid possible errors.

So, here we leave you an example of how to make a work report step by step. In addition, highlight that new technologies can also help you in this process. An example would be how to use AI in the company.

Determine the report’s goals

Before starting to write it, it is necessary to decide what information you want to convey. In this way, you can extract the necessary objective data to improve decision-making.

To determine them it is advisable to ask certain questions such as: why is the labor report made, who is it aimed at, and what is the frequency with which it will be prepared.

Select the type of report to be made

As shown before, there are many types of labor reports. Therefore, it is important to choose the one that best suits the company’s needs. Thus, the results obtained will be relevant to our entity.

Choose metrics and KPIs

Once you have selected the type of labor report to make, you must choose the metrics. These are the key to providing accurate data for our organization, both in terms of weaknesses and strengths.

From these data, you can draw conclusions relevant to human resources and the entity in general.

Write the report based on a recommended structure

Although there is not a standard structure, you can choose the one that is most appropriate in each case. An example of a basic structure might be:

• Problem introduction.
• Context and process.
• Discussion and solutions to potential problems.
• Conclusion.

This is a simplified example of a work report. The structure can be expanded depending on what is analyzed.

Gather trends, results, and action plan

Based on the evidence revealed by labor reports, trends should be studied and investigated. This reveals the growth opportunities of departments and warns of potential problems.

All this facilitates decision-making by the HR department.

Use templates and tools for labor reports

Today, there are many tools that allow for a more effective collection and analysis of data.

For this reason, it is advisable to use a team management software which makes report preparation more intuitive and simple, like Sesame HR. With it, you can extract the labor data your company needs more effectively.

Now that you know the types of labor reports that exist, all that’s left is to choose the one you need and get started. All the information related to Human Resources is in our blog. Take a look at our HR software!