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Basic tips for creating an employee record for the company
Keeping an updated staff record can be tedious. If you want to know how to effectively keep them up-to-date, read us!
Marcos Lopez
HR Consultant
17 of April, 2025
The staff record is much more than a simple employee database. It’s a form of organization. An essential document for human resource management in any company. Interested in the topic?
In this article, you have detailed information to learn how to make a work card. Keep in mind that the employee has the right to see it and the information it contains identifies the HR professional who prepares it. It all depends on you. Keep reading.
Employee record of a company
The staff record is the sum of the most relevant data and documents of the worker. A compendium of essential information as long as there is a work relationship and even when the worker is no longer part of the organization.
This organized document, most often short, is official but private.
Therefore, it is very important that you are aware of what is stipulated in the General Regulation of Personal Data Protection, especially referring to the Ministry of Labor and Social Economy. Privacy in the use of the file has a legal character. Did you know?
It contains general data, but also includes academic training, courses, employment history, etc. Therefore, needless to say, the truthfulness of the information included is indispensable.
What is the purpose of the staff record?
For several things at once. And all content of the utmost interest. It provides the official information of the worker, determines his performance, and can even serve to detect talent.
Additionally, according to the data it contains, the staff record tips the balance for you to decide who deserves a salary increase or to include the employee in a promotion. Interesting, isn’t it?
It is also useful in a staff selection process. As a recruiter, you have surely had doubts more than once.
From now on, in the section “tips for the worker’s card,” you will find efficient information for candidates you couldn’t even imagine before. A good personal card “speaks” for itself.
Basic tips for the staff record
To know how to make a staff record, it is best to tell you what to include in the simplest model.
Basic concepts
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- All of this, and not less important, in a 100 % virtual and maximum security space.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- It provides data updating to platforms, even uploading new documents.
- All of this, and not less important, in a 100 % virtual and maximum security space.
- It classifies staff cards according to ranks or departments.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
From pencil to artificial intelligence
To make a staff record you have several options. We say it without jokes or ironies, but there are still companies using pen and paper. Others continue with Excel, but are tired of manually updating every new data that comes their way. Time lost.
And there’s you, who have already joined the future and are clear about how to do it well. For everyone, we are on your side. Consult us. At Sesame HR, we put HR software at your service.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
From pencil to artificial intelligence
To make a staff record you have several options. We say it without jokes or ironies, but there are still companies using pen and paper. Others continue with Excel, but are tired of manually updating every new data that comes their way. Time lost.
And there’s you, who have already joined the future and are clear about how to do it well. For everyone, we are on your side. Consult us. At Sesame HR, we put HR software at your service.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
From pencil to artificial intelligence
To make a staff record you have several options. We say it without jokes or ironies, but there are still companies using pen and paper. Others continue with Excel, but are tired of manually updating every new data that comes their way. Time lost.
And there’s you, who have already joined the future and are clear about how to do it well. For everyone, we are on your side. Consult us. At Sesame HR, we put HR software at your service.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
From pencil to artificial intelligence
To make a staff record you have several options. We say it without jokes or ironies, but there are still companies using pen and paper. Others continue with Excel, but are tired of manually updating every new data that comes their way. Time lost.
And there’s you, who have already joined the future and are clear about how to do it well. For everyone, we are on your side. Consult us. At Sesame HR, we put HR software at your service.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
From pencil to artificial intelligence
To make a staff record you have several options. We say it without jokes or ironies, but there are still companies using pen and paper. Others continue with Excel, but are tired of manually updating every new data that comes their way. Time lost.
And there’s you, who have already joined the future and are clear about how to do it well. For everyone, we are on your side. Consult us. At Sesame HR, we put HR software at your service.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
From pencil to artificial intelligence
To make a staff record you have several options. We say it without jokes or ironies, but there are still companies using pen and paper. Others continue with Excel, but are tired of manually updating every new data that comes their way. Time lost.
And there’s you, who have already joined the future and are clear about how to do it well. For everyone, we are on your side. Consult us. At Sesame HR, we put HR software at your service.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
- Build corporation. Or rather, use it as an image tool that exudes rigor and seriousness, usefulness. The worker reflects and just with their data you can facilitate a good start in the relationship between employee and employer.
- Apply it in company management. Yes, just like that. A good registry database of workers helps to improve labor productivity and the efficiency of the organization.
- Control and follow-up tool. More than advice, one of the best utilities of the workers’ cards. Don’t just stick with the scarce data and review them from time to time. It’s up to you. For Human Resources, the updated files are pure gold.
Advantages of working with automated software
For proper management of employees, having a digital database is fundamental. Do you agree? Well, if you also have all those staff records in a multi-access cloud you will have total control.
By doing so, you centralize the worker’s documentation in a single space. That is, you automate the information. You can also modify, delete, or add interesting data as needed.
Software specialized in human resources speeds up, minimizes the routine, and allows you to focus on what’s really important. People.
Streamline processes with Sesame HR
Without false modesty, and with pride, we say it clearly. We have the solution you need. Our management software is one of the best on the market. There are companies and HR professionals who even consider it the most technically advanced. For different reasons.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
From pencil to artificial intelligence
To make a staff record you have several options. We say it without jokes or ironies, but there are still companies using pen and paper. Others continue with Excel, but are tired of manually updating every new data that comes their way. Time lost.
And there’s you, who have already joined the future and are clear about how to do it well. For everyone, we are on your side. Consult us. At Sesame HR, we put HR software at your service.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
- Value the staff record in its fair measure. Remember that it is an official document, a legal instrument. In its preparation, you can include rights and obligations of each of the parties. There are companies where the employee signs it, and appreciates the commitment.
- Build corporation. Or rather, use it as an image tool that exudes rigor and seriousness, usefulness. The worker reflects and just with their data you can facilitate a good start in the relationship between employee and employer.
- Apply it in company management. Yes, just like that. A good registry database of workers helps to improve labor productivity and the efficiency of the organization.
- Control and follow-up tool. More than advice, one of the best utilities of the workers’ cards. Don’t just stick with the scarce data and review them from time to time. It’s up to you. For Human Resources, the updated files are pure gold.
Advantages of working with automated software
For proper management of employees, having a digital database is fundamental. Do you agree? Well, if you also have all those staff records in a multi-access cloud you will have total control.
By doing so, you centralize the worker’s documentation in a single space. That is, you automate the information. You can also modify, delete, or add interesting data as needed.
Software specialized in human resources speeds up, minimizes the routine, and allows you to focus on what’s really important. People.
Streamline processes with Sesame HR
Without false modesty, and with pride, we say it clearly. We have the solution you need. Our management software is one of the best on the market. There are companies and HR professionals who even consider it the most technically advanced. For different reasons.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
From pencil to artificial intelligence
To make a staff record you have several options. We say it without jokes or ironies, but there are still companies using pen and paper. Others continue with Excel, but are tired of manually updating every new data that comes their way. Time lost.
And there’s you, who have already joined the future and are clear about how to do it well. For everyone, we are on your side. Consult us. At Sesame HR, we put HR software at your service.
- It classifies staff cards according to ranks or departments.
- Accepts incorporating different formats of documents.
- It eliminates the uncomfortable distribution of files in different places and even the option of having to resort to external links.
- It allows integrating useful external data into employee cards. Vacations, sick leave, absences, etc.
- It collects and organizes all relevant information in a single program.
- It provides data updating to platforms, even uploading new documents.
- It eliminates manual errors and avoids excessive or unnecessary resource use.
- All of this, and not less important, in a 100 % virtual and maximum security space.
Do you find it interesting? Above all that, you will also realize that it also enhances the basic digital competencies of your work team. Who gives more?
Need help?
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