17 of April, 2025

Did you know implementing a human resources information system can save you a lot of time? Something as simple as using an appropriate program and integrating it into a platform can completely change the results and dynamics of the HR department.

At Sesame HR, we help you analyze more about this type of software with a database of employees. And many more functions!

What is an HRIS or human resources information system?

HRIS stands for Human Resources Information System. It is a program that brings together all the tools that the personnel department needs to carry out its daily activity with maximum efficiency.

Many directors in this area consider it essential for the proper management of human capital. It is used for many responsibilities such as:

Time control.
Carrying out online weather surveys.
Managing payrolls.
Recruiting and selecting personnel.

By optimizing and digitizing these tasks, HR members can devote themselves to other activities. This is why 56% of companies in Europe already opt for this tool. Specifically, in Spain, 66% of companies have adopted the HRIS according to a study carried out by SD Worx.

What is the main objective of an HRIS?

As you have probably already seen, the human resources department has a great weight within any organization. For this reason, it is best to have all its internal processes digitized.

A human resources information system will allow optimizing all tasks, processing and storing information in large quantities and providing the necessary tools to manage the personnel of the company.

At the same time, with an HRIS, the information flows of the company are accelerated and simplified. This implies that the competencies of workers are better managed and better results are obtained in terms of their performance. This, logically, is going to have a direct impact on the results of the organization.

How to carry out a good human resources information system

If you have heard that installing an HRIS will mean a significant investment and that you will make it profitable over the months, you should know that it is a myth. The changes in time and cost that are gained with this system you will experience from the first minute.

The first thing you have to do before hiring a human resources information system is to know the reasons why you want to have this digital tool:

Comply with legal aspects such as salary records, labor control, etc.
Modernize the image of the company and the human resources processes.
Perform an evaluation of employee performance.
Eliminate human errors.

Once you are clear about your goal for digitizing the department, it is time to choose the system that better solves the tasks you want to automate. In fact, there are HRIS solutions to digitize certain human resources tasks such as, for example, signing in.

Types of human resources information systems

There is a very long list of features that every human resources information system should meet. Let’s look at some of the main ones:

Performance evaluation

If there is a complicated task and that is not exempt from controversy, it is the measurement of work performance. A performance evaluation system for measuring employee performance will help find out the results of these on different parameters.

Similarly, it will facilitate the delivery of feedback for the correction of possible errors and all under the maximum confidentiality.

Training

It is necessary to be training throughout the professional career. Hence the importance of structuring a career plan.

With this program, workers will be able to choose the best options when training according to the needs that the company determines.

Absences and vacations

The software that is dedicated to controlling absences and vacations of the components of the company allows all of them to manage their data personally.

That is, they can notify and justify their rest periods, as well as any unforeseen absence.

Selection and recruitment

The selection and recruitment processes force companies to have to dedicate a good amount of resources and time.

A human resources information system for recruitment and selection will enhance the work of recruiters, as well as perfect the choice of candidates thanks to screening and curriculum filtering. Transparency throughout the process is guaranteed by allowing different tracking and communication channels.

Employee and manager portal

Communication between employees and the manager should never find obstacles within the company. A portal is the most appropriate tool to allow the two parties to have a regular and fluid internal communication.

In this way, the company also has greater ease to consult the data of each of the workers and keep them always updated.

Schedule management

One of the most important needs of any company is time control, especially if opting for teleworking. To correctly register every time the workday starts and ends, a time control software can be used. This provides precise and very detailed information on the working hours of the employees.

Organigram

As a company grows in size, the risk also grows that its organigram is not correctly adapted. This causes many employees, or even managers, to have doubts when addressing someone to address any matter.

If a software that manages the company’s organigram is implemented, the hierarchy and responsibilities of all members of the company can be checked in a visual and quick way.

As you have already seen, the advantages of implementing a human resources information system in your company are diverse. If you still do not have an HRIS, we recommend that you contact us.

We are experts in the management and development of HR software r— and we will be happy to advise you on the system that best suits your company’s needs. Visit us at Sesame HR if you want to know more about us.

Customer-oriented, both internally and externally, specializing in the definition and implementation of HR policies, as well as talent management, recruitment, and retention. Strong leadership, communication, negotiation, organization, and team coordination skills. Over 12 years of experience in Human Resources.

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iriserrador

HR Content Specialist

HRIS: How does it help a company’s HR department?