Ideas to improve communication among workers

14 of May, 2025

Among the most significant challenges for any business is maintaining good internal communication. We understand that this can be difficult. Therefore, we are providing some ideas on how to improve communication in the workplace.

The way of communicating can greatly influence how the staff performs their work and, therefore, the productivity. This has a direct influence on the work environment, being decisive for our company.

Do you not know how to improve communication in a work team? Take note of the ideas and exercises we bring you here.

How to improve communication in the workplace

If you are considering how to improve communication at work, the first thing to design is an internal communication plan. This is a document in which communication is structured at the internal level in our entity.

The objective of a communication plan is to establish communication protocols. This aligns the messages so that they are sent in the same direction.

This means that in case of an unforeseen event or problem, the workers know how to react and who they have to refer to. Also, they allow to avoid the spread of rumors and control crises.

Once the work plan is established, the necessary tools must be selected. Today, with Human Resources software like Sesame HR’s, you can improve communication in the workplace effectively and simply.

Tips to improve communication in the workplace

If you do not know how to improve communication in the workplace, here we provide some tips to achieve it. Want to know more? Keep reading!

Resolve conflicts quickly and effectively

Conflicts can sometimes start with something small that may seem negligible, such as changing a deadline. However, when they constantly repeat, tension can build up. This will negatively affect work performance.

One idea on how to improve communication in the workplace is to teach team members different conflict resolution strategies.

In this way, they can address discrepancies with respect and directly. This prevents a small conflict from becoming a major problem for the entity.

Encourage team participation

Making team members feel engaged so that they participate is important, as they will feel part of the company. This feeling of belonging and some freedom will encourage their creativity.

It must be taken into account that the entity must not only ask for ideas to be contributed, but also make employees feel that they are valued. In this way, support in the workforce is reaffirmed.

Encourage upward communication

Another idea on how to improve communication at work is to support upward communication. That is, to encourage communication from those members who are at the lowest hierarchical level, to those located above.

Thus, they will feel comfortable speaking and contributing new ideas or opinions. The key to achieving this is promoting good department or group work climate and the notion of responsibility for a project.

Transparency is key

One of the main suggestions on how to improve communication at work is to promote honesty and transparency. When everyone can be honest with each other, communication problems are reduced and the inconveniences that they can cause are also reduced.

How does this affect my organization? You should be transparent and honest regarding work productivity, always giving the relevant information about how it is progressing.

Similarly, constructive criticism can be given so that employees advance and increase their skills. To do this, you must connect daily work with the global objectives of the company, which provides the necessary context and accentuates their motivation.

Structure individual meetings

Communication with the team occurs in group environments and individual interactions. Both are equally important. One interesting way to improve communication at work is to hold regular individual meetings.

These provide the opportunity to address problems that may arise more efficiently and control the well-being of the members. Having a space in which to speak freely makes the team feel more confident.

Provide relevant feedback

One of the ideas for improving communication among workers is to provide necessary feedback about performance. This gives them the security they need with regard to what they are doing, motivating them more to achieve the objectives.

Such feedback can be provided in both team meetings and individual ones. You can also solicit their opinions on the company through anonymous surveys.

Examples of communication exercises in the workplace

Increasingly more companies are looking to foster greater connections among their employees. To do this, they carry out exercises to improve communication at work.

The idea of these exercises is to do team building, achieving greater trust and cohesion among the members of the workforce. Some examples of how to improve communication in the workplace are these dynamics:

Encourage team members to organize their own individual meetings to get to know each other better.
Show interest in how your team members are doing.
Hold brainstorming sessions or weekly workshops, that allow for an understanding of what each one is working on and ask questions.
Play games: for example, speak an invented language, create stories, or create an applause corridor.
Encourage communication through the internal chat of the company or establish a suggestion box.
Provide them with digital tools such as Skype or Hangouts for better communication with those who telecommute.

These are some ideas to improve communication among workers effectively. Now it’s just about implementing them in your company effectively.

If you want to know more about how to improve communication at work, do not hesitate to take a look at our guides. All the information you need is available on the Sesame HR blog. We are your reference HR software.

HR professional with experience in building strong 𝐜𝐨𝐥𝐥𝐚𝐛𝐨𝐫𝐚𝐭𝐢𝐯𝐞 𝐜𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐢𝐞𝐬 among HR leaders. As the founder of the 𝐇𝐑 𝐂𝐥𝐮𝐛 and 𝐇𝐑 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐲, I leverage my 15+ years of experience to enhance the professional landscape for HR leaders.

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tiagosantos

HR Content Specialist