Internal communication: from the bulletin board to the digital screen

7 of May, 2025

Internal communication is a fundamental pillar for the proper functioning of any organization. For decades, one of the traditional media for communicating messages within companies has been the bulletin board. However, in an increasingly digitized world, one of the most agile and efficient ways to do it is through a digital bulletin board.

Learn all about work announcements and communications and new technologies in this dedicated article. What are you waiting for? Keep reading to discover it!

What is a bulletin board?

The bulletin board has been for years the physical space where entities published important information for everyone to see. Work announcements include:

Events.
Changes in internal policies.
Reminders of key dates.
Any other communication that needs to be seen by the collective of workers.

These boards were usually located in visible and accessible places, such as corridors or common areas. While this method worked for a long time, today it presents certain limitations, especially in companies with several workplaces or teams that work remotely. This has led many businesses to use the digital bulletin board to reach their staff.

Traditional bulletin board vs digital bulletin board

The digital and traditional bulletin board fulfill an important function in the company, but both have advantages and disadvantages. Among others are:

Traditional bulletin board

The traditional bulletin board is a physical resource that, although it fulfills its function, presents several shortcomings, such as:

Limited access to people who pass through the areas where it is located, so the announcements can be easily overlooked.
Higher cost: to update the information you have to print new documents or posters.

Digital bulletin board

The digital bulletin board is a modern and optimized version that offers multiple benefits such as the possibility of sharing messages instantly with all your employees regardless of their location.

In addition, unlike the physical format, the digital bulletin board allows real-time updating with just a few clicks.

Advantages of having a digital bulletin board in your company

The adoption of a digital bulletin board brings numerous advantages for organizations. Some of the most relevant:

Immediate and global accessibility: you no longer need to be physically present in the office to access the announcements. Thanks to access to digital platforms, announcements can reach all team members, regardless of their location. This is essential for companies with hybrid teams or operating in several countries.
Real-time updating: with a digital bulletin board, messages are updated instantly. This avoids problems related to the obsolescence of information, a frequent challenge on traditional bulletin boards.
Greater interaction and participation: digital platforms allow employees to interact with announcements in a simple way. This can be done through internal communication software where to make comments, reactions or surveys. Thus, they can express their opinion or ask questions directly about the shared content.
Better tracking and analysis: internal communication software monitors who have seen or interacted with the ads, facilitating the verification by internal communication managers that the information has been correctly received.
Cost reduction: By eliminating the need to print and distribute physical material, the digital bulletin board helps to reduce operating costs and be more environmentally friendly, as it reduces the use of paper.
Greater organization: a digital bulletin board helps categorize information, which facilitates the search and recovery of old messages. This is especially useful when you need to consult previous notices or remember important dates.

New ways of communicating thanks to a digital bulletin board

The evolution of the bulletin board not only has improved the way organizations transmit information but also how employees interact with it. Through internal communication software, companies can create a much more dynamic and participatory experience for their workers.

A digital bulletin board not only serves to disseminate notices; it can become a collaboration space. Many digital platforms allow adding links, images, videos, and interactive documents, which helps enrich the messages. This encourages a more open and fluid communication environment, in which all members feel part of the conversation.

In addition, many internal communication software allow integrating the digital bulletin board with other systems like calendars, team chats, satisfaction surveys or project management tools, simplifying task management.

Sesame HR helps you improve internal communication in your company

One of the key aspects to maintaining a smooth and effective internal communication is to have the right tools. The Human Resources software from Sesame HR, offers solutions that facilitate interaction between employees and departments, improving collaboration and reducing problems in information transmission.

Among its functionalities, Sesame HR offers a digital bulletin board that integrates perfectly with the rest of the communication and management tools of the entity. With this platform you can:

Send announcements, news, or important updates to all members of the staff instantly.
Interact with workers and provide feedback, creating a more dynamic and participatory environment.
Ensure that crucial information is not lost in the day-to-day, and that employees feel heard and valued.

All of this not only improves the work environment but also optimizes the time and resources dedicated to the management of internal communication.

If you want to take your company’s internal communication to the next level, platforms like Sesame HR provide you with everything you need to keep your team up to date. Check it out with our free 14-day trial!

HR professional with experience in building strong 𝐜𝐨𝐥𝐥𝐚𝐛𝐨𝐫𝐚𝐭𝐢𝐯𝐞 𝐜𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐢𝐞𝐬 among HR leaders. As the founder of the 𝐇𝐑 𝐂𝐥𝐮𝐛 and 𝐇𝐑 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐲, I leverage my 15+ years of experience to enhance the professional landscape for HR leaders.

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tiagosantos

HR Content Specialist