What is work schedule control and how does it apply to workers?

6 of June, 2025

Do you not know where to start when it comes to implementing work time control? Implementing an effective system can be quite a challenge, but it’s crucial for the efficient operation of your human resources within your company.

In this article, we’ll explain what time tracking is and which tools you can use to manage it as efficiently as possible. If you want to optimize the processes in your human resources area, keep reading!

What is work time control

Work time control refers to a set of actions, measures, and systems that are put in place to supervise and manage employees’ work activity. The main objective of this control includes:

Ensuring compliance with labor regulations.
Optimizing human resources management.
Guaranteeing the proper execution of job duties within an established legal framework.

With a personnel management software, you can register your workers’ working day from anywhere. You can also manage remote work and configure working hours records to your needs.

Steps to implement a work schedule control

Work time control, when implemented transparently, allows you to maximize the efficiency of your organization’s processes. Follow these steps and you’ll get valuable information to improve your work team’s performance.

1. Define the objectives

To maintain a good work time control, the first thing you need to do is to clearly define your objectives. Do you need to verify that entry and exit times are respected? Or perhaps you also want to parameterize your team’s work productivity?

Whatever your goal, it’s important that you have a clear understanding of it before you start implementing any time control system.

2. Assess the needs

As an HR manager, you need to constantly assess the needs of your company and employees in order to best support them. To do this, you should:

Conduct workplace surveys to understand your colleagues’ opinions.
Organize feedback meetings with work teams.
Pay close attention to staff turnover and the reasons for resignations.

Constantly assessing the needs of your colleagues and responding accordingly will make you a great leader who values the welfare of his team.

3. Select a work time control solution

Among the options available to control your employees’ activity, a software for work time control is the most comprehensive. This kind of tool allows you to supervise:

Your colleagues’ check-in and check-out times.
The overtime worked.
The requested leaves and vacations.
The location of the employees during their working hours.

A solution like this will facilitate your time management, leaves, and absences of the workers. Besides, it will help you optimize costs by having more control over overtime. And of course, it will allow you to ensure compliance with the law.

4. Train employees

As the HR manager, it’s essential to provide employee training so they can proficiently use the new work time control tools.

This will help them feel valued and better prepared to face challenges like flexible work or Smart Working.

5. Establish policies and procedures

You’ll also need to establish policies and procedures to effectively control your employees. Make sure all staff are aware of the company’s rules and the consequences of not following them.

Your policies should specify expectations from employees in areas such as:

Attendance and punctuality.
Use of mobile phones/internet.
Approval of leaves and vacations.
Disciplinary actions for tardiness or unjustified absences.

A clear communication about expectations, along with consistent consequences when not met, are key to maintaining a proper work time control. With the help of an HR tool like Sesame HR, you can automate these processes and ensure that your policies are applied fairly and transparently.

6. Implement the system and monitor it

To implement a work time control system in your company, you should consider several key factors such as:

Price per employee.
Possibility to generate reports.
Analyzed metrics.
Additional functionalities.

It’s advisable to perform audits with the help of work time control reports and conduct anonymous work climate surveys. All of this will give you a better view of how control is being applied in your organization and which areas need improvement.

7. Make adjustments as necessary

Once implemented, the presence control in your company will need periodic adjustments to optimize the system. Some of the common adjustments you’ll need to make include:

Adjusting work hours according to your business and employees’ needs. You might notice employees arriving a few minutes early or staying a few minutes longer, and decide to adjust entry and exit times.
Modifying attendance policies to be more flexible. For example, allowing variable entry and exit times, or work from home days.
Checking that the attendance data recorded by the work time control software is correct. If you find any error, you need to correct it to ensure accurate information.
Updating the HR software settings to perfectly adapt to your needs. For instance, you can add or remove fields in attendance reports.

Carrying out these periodic adjustments will allow you to make the most of your work time control tool, optimizing your company processes and improving your workers’ experiences.

Implement work time control with Sesame HR

As an HR manager, you need tools that help you optimize processes and save time. That’s why Sesame HR provides you with a complete system of time control and attendance that allows you to automate this process.

With our software, you can easily register entries and exits of your employees, maintain a record of absences and leaves, and automatically calculate overtime and rest periods.

This way, you’ll achieve supervising the workday of your employees and prevent possible frauds or mistakes.

Furthermore, being a cloud-based solution, you can access all this information from anywhere and at any time.

With the help of digital tools like Sesame HR’s HR software, the process of work time control will be much simpler and productive. Don’t wait, start today to reap the maximum benefits. Continue in our resources section for more information!

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist