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The importance of the HR database in organizations
If you want to fully understand the importance of a human resources database in a company, you definitely need to read this post.
Isabel García
HR Consultant
16 of April, 2025
Determining who deserves to be promoted within the company, identifying which department needs to increase its staff or even knowing what the perfect profile for a job position looks like. These are just some of the functionalities allowed by human resources database within a company.
Administrators of so-called ‘human capital’ should not be left out of the technological advances that companies are adopting and should delve into the latest trends. In this sense, Big data is a very powerful tool to optimize work.
Definition of human resources database
A database, basically, is a computer medium in which data can be stored in a structured way and with almost no redundancy.
All this information is digitally hosted on a server, so that any member of the company (depending on the level of access granted) can view the data via various computer software. All this, the server, the support and the query tools make up the entire structure of the information system.
The HR database turns out to be a fundamental element for the proper development of this department’s mission. Thanks to it, HR managers will be able to effectively organize the information they have about employees and the work environment; also, analyze it and create a plan according to the needs they can detect.
What does the human resources database contain?
Among the aspects that must be present in a human resources database of a company, the following points are the most prominent and common within this type of inventory:
- Personal registry: It contains all relevant data of workers, such as: age, salary, seniority in the company, skills, family situation, contact, etc.
- Sections: It shows the various company areas and the members who are part of each.
- Job registry: It shows the company’s organization chart, detailing the functions and positions each worker holds.
- Activities records: It compiles all the important information about the various initiatives each worker has been involved in, like: training, projects, programs, etc.
- Compensation registry: It keeps all data relevant to the salaries and incentives received by the company’s employees and executives.
Benefits of HR database in a company
The database of workers in a company implies the following benefits…
- Facilitates interconnectivity: Its hosting on a server allows any person with access to enter information from any point and moment.
- Optimizes work: As the information is stored digitally, it can be analyzed in real time using preset algorithms. This way, the human resources department saves much time and expenditure on paper and office material.
- Allows to better see employees’ talent: Through this tool, HR managers can identify which workers have more potential and in which specific areas. This allows developing policies for promotion or redistribution of the workforce optimized.
- Helps identify labor needs: Thanks to this medium, organizations can easily discover which areas need to be reinforced or which job positions must be filled. Thus, it contributes to the establishment of a hiring plan that responds to actual demands, thereby determining the ideal profile in personnel recruitment and selection processes.
- Allows determining who the leaders are: An analysis and evaluation of the data stored in the big data will show the leadership skills of all workers.
Thus, a human resources database in a company ends up being totally beneficial. In short, having all your company’s employee data organized and stored on a server will allow you to access it whenever you need it and from wherever you are.
Workers’ database program
As we already mentioned, the human resource database is a computer medium. It is also known as software that stores all the information related to the HR department of an organization.
In this section, Sesame stands out as a very innovative, effective and intuitive HR software.
We say it is innovative thanks to its great data storage capacity and all the functionalities it has. It is effective because it satisfactorily meets all the needs of any company or client, and intuitive because of its easy use. You really don’t have to be a specialist to understand how the program works and get the most out of it.
Need help?
I'm Isabel, HR consultant at Sesame HR. Book a meeting with my team to help you.