Benefits of having a staff portal

22 of May, 2025

Are you thinking about activating the employee portal in your company? You couldn’t have come up with a better idea. It is a fundamental element to improve internal communication with our personnel. And not only that, it’s a key point in improving the organization’s management.

When there is an employee portal, workers know where to contact the company. They have a channel for processing queries or requests, know where key documentation is, etc. Having an employee portal is a win-win for both company and employees.

What is the employee portal?

For those who don’t know yet, it is a tool or program that facilitates information management. It is typically an online platform where any process related to the organization is managed. Personal information, payroll, performance, tasks, schedules…

In this way, the company relinquishes data management control to employees. Furthermore, the organization automates certain procedures, particularly those related to human resources. The result should be a more agile communication between the company and its employees. Let’s look at its main advantages.

Company’s administrative management automation

One of the most common complaints in human resources is the amount of time wasted on administrative issues. These are often repetitive tasks, which have minimal impact. Well, through the employee portal, we can authorize administrative management tasks and reduce HR’s workload.

Among the many tasks that we can automate are payroll and salary management, leaves or vacation requests. And we don’t just automate them, but we avoid any mistakes that could occur if we managed them manually. These issues are resolved immediately.

Needless to say, we can use the employee portal to address worker’s requests. This automation allows us to provide better care for our staff. The HR team can organize itself more easily, especially in critical times such as holidays or employee absences.

A two-way communication channel

Having a platform of this type serves to enhance internal communication. One problem many companies have is precisely the absence of this, or rather, that it has a one-way nature. The employee portal allows communication enhancement between both parties.

The company can send messages or notifications to its employees. But employees can also communicate with the organization, for example when requesting vacations. In this way, it’s easier to establish procedures and fast communication channels between both parties.

Access to information

Through the employee portal, the worker has all the necessary information just a click away. No need to request any documents, or ask third parties. They sign in to the employee portal with their username and password and perform the relevant query. Payrolls, holidays, schedules…

This way, we prevent the unfolding of queries from overloading the human resources team. Even internal documents with protocols and company operations can be found there. In doing so, we lighten the workload on HR and our team promptly finds answers to their questions.

Process standardization

How many different ways can you do something in your company? Building on what we’ve just seen, having an employee portal helps us unify processes. To standardize them. This is the best way to guarantee success and make better use of everyone’s time and resources.

Moreover, it allows us to avoid inquiries that lead nowhere. For example, if you can check how many days off you have left on the employee portal, why ask HR by email? We also prevent inquiries or requests from getting lost when they are made through the wrong channel.

Risk of data loss is minimized

In the era of data, keeping them under control is essential. The employee portal stores data in the cloud, so we can access them from anywhere. This way, if a computer is lost or broken, we do not lose access to data. All it takes is to remember the password.

It is a 100% safe platform. There should be no fear of potential loss or data theft. If used correctly, there will be no leaks or data theft. This is an issue that we cannot overlook, as we’re often dealing with confidential data.

Building a corporate culture

Having an employee portal helps us, in a way, to construct a common corporate culture with personnel. It signifies a way of doing things, and allows everyone to work in the same direction. Workers have a way to communicate with management, bypassing complementary procedures.

If we recommend having a tool of this sort, it’s because its use is really easy. No need to have IT knowledge for it, any worker can make the most out of it. Its installation is also simple. You can use it with your HR software, like Sesame HR.

We can even use the employee portal as a tool to share organization’s news, commend good performance, etc. Also for sharing modifications in tasks or processes. It offers endless possibilities, including training, to strengthen ties with company members.If we recommend having a tool of this sort, it’s because its use is really easy. No need to have IT knowledge for it, any worker can make the most out of it. Its installation is also simple. You can use it with your HR software, like Sesame HR.

Make sure to count on an employee portal that meets your expectations. Not all of them have the same features, something to keep in mind. In the case of Sesame HR, you can share documents, manage payroll, absences and vacations, track candidates and onboarding…Want to know more about the employee portal? In the Sesame HR blog and in our guides, you have all sorts of related content, don’t miss them!

HR professional with experience in building strong 𝐜𝐨𝐥𝐥𝐚𝐛𝐨𝐫𝐚𝐭𝐢𝐯𝐞 𝐜𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐢𝐞𝐬 among HR leaders. As the founder of the 𝐇𝐑 𝐂𝐥𝐮𝐛 and 𝐇𝐑 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐲, I leverage my 15+ years of experience to enhance the professional landscape for HR leaders.

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tiagosantos

HR Content Specialist