The best internal communication tools for your company

8 of May, 2025

Many HR directors struggle to connect better with their teams. Therefore, I will offer you practical solutions to improve the internal communication within your company. We will explore various internal communication tools, from fun apps to collaboration platforms, evaluating their advantages and disadvantages. With this information, you can choose the option that best fits your team’s needs. Get ready to transform internal communication and motivate your employees!

The importance of internal communication in the company

Keep your employees informed. Internal communication is vital for greater efficiency and company productivity. It’s important that your employees know what’s happening so they are aligned with the company’s goals and feel part of it.
Improve your employees’ motivation. If you don’t communicate to your employees the company’s achievements and successes, they won’t be able to identify with it. Internal communication increases worker motivation and strengthens their commitment to the organization.
Identify problems on time. Good internal communication allows you to know your employees’ concerns and problems in time. You can collect valuable information that will help you improve processes and maximize efficiency.
Create a good work environment. The flow of communication between bosses and employees and between colleagues creates a good work environment where everyone feels heard and valued. This translates into greater productivity and lower turnover rates.

👉 Discover how to maximize the impact of employing various internal communication tools, essential for business success! This guide offers you a detailed view on how to improve the work environment in your company. Download it now!

The Best Internal Communication Tools for Businesses

The idea of establishing several effective information channels implies the implementation of internal communication tools. Through them, the results, income, and benefits of the organization can multiply.

All companies should take care of internal communication to create an attractive brand, provide added value, decrease the staff turnover rate, and improve competitiveness.

In short, strengthening the company’s internal communication helps make the employee experience positive and makes the work environment much better. Next, we review a list of internal communication tools that cannot be missing in your company.

1. Workplace Climate Surveys

One of the functionalities of our HR software is that you can send real-time surveys to optimize corporate culture and thus know your employees’ opinions.

You know how important it is to know your employees’ opinions and to make decisions based on data. Workplace climate surveys are one of the best tools to achieve it.

Easy of use. Online surveys allow you to design customized questionnaires easily. You can include multiple-choice questions, rating scales, and open comments. You can also schedule automatic reminders to increase participation.
Anonymity and confidentiality. They guarantee the anonymity of the participants, encouraging them to respond honestly. Also, aggregate results prevent identifying individual responses.
Data analysis. Once the survey is complete, you get detailed reports with graphs and percentages that allow you to analyze the results and make informed decisions. Some tools even offer you personalized recommendations.

👉 Online labor surveys are a highly useful tool to anonymously and confidentially know your employees’ opinions. Also, if you rely on data collected periodically in HR reports that Sesame HR offers you, you can detect areas of opportunity and make continuous improvements. Encourage yourself to try them and ask for a demo now!

2. Videos

Videos are one of the most effective internal communication tools. It allows transmitting messages in a visual and dynamic way. You can record all kinds of videos:

The corporate video. It is ideal for announcing important company news such as new policies, values, or strategic plans. It should be short, around 2 minutes long, and dynamic and professional. You can include it in the intranet, newsletters, or internal social networks.
Tutorial videos. They are very useful for explaining processes or work tools. Show how to perform a task step by step visually. It should last between 3 and 5 minutes. You can record them with your phone or camera and include them in the company’s intranet or learning platform.
Interviews. It is a good way to humanize internal communication and give visibility to managers and employees. You can interview a new area manager or employee of the month. The questions should focus on their career, values, and vision. A 3 to 4 minute interview is ideal.

Videos promote participation and engagement. But for them to be effective, you must take care of the image and sound quality, suitable duration, and content relevant to employees. Also, it’s essential to promote them on internal channels and encourage employees to watch and comment on them.

3. Internal chat

An internal chat is a real-time communication tool that allows employees to interact with each other quickly and easily. Private or group internal chats allow you to instantly resolve doubts, comment spontaneous ideas, and promote collaboration.

This internal messaging software improves employee productivity by avoiding unnecessary interruptions and improvised meetings. Plus, thanks to its archiving and search functions, you can easily find previously shared information by your coworkers.

4. Employee wall

One of the best tools to promote internal communication in your company is the employee wall. It’s a platform in which your workers can post and share content, whether it is in the form of update posts, photos, events, achievements, etc.

The employee wall is an excellent way to keep your employees motivated and to promote collaboration and the sense of belonging to the company. It gives them the opportunity to express themselves and interact with each other in a more casual and relaxed way.

When choosing a tool of this type for your organization, you should consider several factors. First of all, it should be easy to use and compatible with mobile devices, so your employees can access it at any time and place. Secondly, it should allow you to customize the user’s experience and adapt it to your company’s brand image.

Finally, it is important that the tool comes with sufficient security and privacy measures to protect the information shared on the wall. A good option is Sesame HR, an HR software with a module specifically designed to improve internal communication in companies.

HR professional with experience in building strong 𝐜𝐨𝐥𝐥𝐚𝐛𝐨𝐫𝐚𝐭𝐢𝐯𝐞 𝐜𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐢𝐞𝐬 among HR leaders. As the founder of the 𝐇𝐑 𝐂𝐥𝐮𝐛 and 𝐇𝐑 𝐂𝐨𝐦𝐦𝐮𝐧𝐢𝐭𝐲, I leverage my 15+ years of experience to enhance the professional landscape for HR leaders.

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tiagosantos

HR Content Specialist