5 tips for managing time control software in companies

4 of June, 2025

Efficient time management is crucial in any company. To facilitate this process, more and more companies are turning to time control software. These tools not only help keep an accurate track of time spent on various tasks, but also offer other valuable functions.

Want to learn more about the functionalities of time control? In this article, we will explain some key tips for this. Don’t miss out on everything we tell you here!

What is time management software?

Time management software is a technological tool designed to help companies and HR departments to efficiently and effectively manage the time dedicated to various tasks and activities.

At its core, time management software facilitates the planning, organization, and tracking of time, allowing users to identify areas of improvement, optimize resources, and meet established deadlines.

In addition, these programs usually offer additional features, which contribute to a more comprehensive and efficient time management.

5 tips to manage a time control software

Time control software, like Sesame HR’s, allows for improved time management in the organization. Managing it effectively is crucial for maximizing its benefits. To do so, there are 5 tips that every entity should follow:

1. Planning the implementation strategy

Before implementing it, it is convenient to perform detailed planning. To manage the time control software in companies it is necessary to effectively implement it. Therefore, the first thing to do is to define the specific objectives that you want to achieve with the time management system.

It is important to make sure that all team members understand the importance of the new system and how it will benefit both the company and them individually. A well-planned strategy facilitates the adoption of the software and maximizes its impact.

2. Continuous training of personnel

Initial staff training is crucial, but it must be continuous to avoid affecting productivity. As the time control software is updated or new features are added, additional training should be provided.

This ensures that all users are aware of the latest functionalities and can make the most of the application’s capabilities.

3. Having clear norms and processes

Define clear norms and processes around the use of the personnel management software. For this, certain aspects should be specified, such as:

When and how the hours should be recorded
What additional information should be included
How the collected data will be used

The consistency in the use of the time control software ensures accurate data collection, facilitating the generation of reports that can be useful for decision-making.

4. Encouraging correct usage

If you want to encourage the correct use of a time control software, it is necessary for the staff to see the usefulness of its use, for example through rewards. These can come in the form of recognition or highlighting those who demonstrate excellent handling of the system.

By doing so, employees will feel more motivated to use the software regularly and accurately, making it an integral part of their work routine.

5. Feedback for continuous improvement

Promote an environment where employees feel comfortable giving feedback about the time control software, in order to improve and increase productivity with its use in each case.

For this, it is advisable to ask about different issues such as:

Possible difficulties.
Areas for improvement.
Suggestions to improve the system and make it more efficient.

The idea is to use this feedback to make continuous improvements in the use and functionality of the time control software. This guarantees that it remains a valuable tool adapted to the changing needs of the company.

Functionalities of time control software

But what are the functionalities of time control software? Beyond recording work hours, these programs have many options for time management and productivity in the workplace.

Some of the functionalities of time control software are:

Time control

The main function is accurate control of the hours worked by each employee. This functionality of the time control software serves to facilitate multiple tasks. Among them are payroll and billing, but it also provides valuable data for analyzing labor efficiency.

Project and task management

Many time control software allows the assignment of specific projects and tasks to each employee based on how long they are going to last. This facilitates the supervision of project progress, equitable distribution of workload, and the identification of areas that require additional attention.

Generation of HR reports

Time control software has the ability to generate customized reports, something essential for companies. These reports can range from the time spent on specific tasks to the analysis of individual and team performance. Facilitating the decision making and distribution of tasks.

Integration with other applications

Most of time control software integrate with other tools such as project management systems, collaboration tools, and human resources platforms.

This simplifies workflows and ensures more comprehensive data collection. All of this allows for an analysis of labor productivity, by including certain metrics.

Why have time control software in HR?

The implementation of a time control software in an entity brings about a number of significant benefits. Among the advantages they offer are the following:

Improves productivity, by seeing the time dedicated to each task.
Helps to get a higher accuracy in billing, especially for companies that bill by hours worked, as this is more accurate and transparent.
Precise time management is essential to meet labor regulations, avoiding possible legal problems.
Facilitates the conduct of performance evaluations both individually and as a team, in order to increase its productivity.
They adapt to remote environments, which are usually more difficult to control, but with these tools it is possible to ensure greater transparency and responsibility.

Now that you know how to improve the management of a time control software, all that remains is to put it into practice. Immerse yourself in our blog and you will find all the information about our HR software. And much more!

Professional with over 20 years of extensive experience in various areas of Human Resources (Recruitment, Training, Occupational Risk Prevention, and Personnel Management). Experience in the Management Department: Broad understanding of the company and HR.

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cristinamartin

HR Content Specialist