Time management strategies in the workplace you must know

16 of February, 2021

As a business you want employees using their time when clocked in to a clocking device well. Time management strategies are important in the workplace to maintain your employee’s efficiency and health at work. Regulating breaks, intensive work periods, and absences is an important part of any budding entrepreneur’s toolkit.

You can look into time management apps to help your company get started with useful tools for saving.  Whether its project management, time clocking or individual task monitoring, you can find the tools to help you manage your team’s time.

What are the principle strategies of time management

A crucial aspect of time management is learning about the difference between productivity and efficiency. Generally both are seen as positive concepts to strive for, and indeed it helps to be productive at the workplace, rather than procrastinate. But productivity does not have to be the be all and end all. In fact it can even be inefficient. The old slogan of “work smarter, not harder” applies. Being efficient is about

This doesn’t just apply to your employees as individuals. It is also about how you allocate their work as a team. The principal of comparative advantage is important in this respect. You must allocate work to your employees based on their core strengths, and optimise their time for the amount of value that comes out of every minute of their time. Putting a highly skilled, paid by the hour data analyst on a simple data input task is not an optimal way of using their time.

What are effective time management techniques at work?

You can use the following examples for time management in the office :

• Keeping a to do list, that prioritises tasks. Prioritisation helps with targeting your employees work towards more efficient purposes.
• Manage the distractions that can arise in a workplace with website blockers or a quiet work space. Help your employees find when and where they are most productive.
• Make sure your employees take breaks to take stock of their work and not enter a period of diminishing returns on their work.

Having SMART tasks also help. Achievable goals that are easy to complete rather than grandiose projects help employees feel that they are making progress.

What kind of technology can I use to better manage my employees time?

Technology at the work place can be a distraction, but it can also help your cause too.

• A time clocking app, such as Sesame, that follows when your employees check in and check out.
• A task management app.
• A proper communication tool between your employees that is professional and avoids distraction.
• A timer that helps the employee regulate their working periods and breaks.
• Project management software.

You also need to know how to manage your email properly. Have three times in a day set for when to check your email avoids notifications getting in the way. Generally you can reduce procrastination by reducing the amount of notifications on your phone.